White City Hub meeting rooms

Please note, this is a new page which is not yet fully populated. We are working with the AccessAble and White City Hub teams to provide more detail and will add additional information shortly. To learn more about the White city Hub, read our guide via this link.

Meeting room booking

The meeting room booking system at the White City Hub is integrated with Microsoft Outlook, in line with Imperial's existing booking process. Staff have the flexibility to reserve meeting rooms at any time in the future, ensuring that spaces are available as needed, based on team requirements.

Booking permissions:

Meeting room booking permissions are managed via team email distribution lists. Anyone listed on your team's distribution list has the ability to book meeting rooms at the White City Hub, even if it is not their primary work location.

Boardroom booking:

The Lynne Cox Boardroom has restricted booking permissions, similar to the Faculty Boardroom at South Kensington. To book the Lynne Cox Boardroom, please contact your departmental booker who is responsible for making these reservations.

Pod booking:

Group Pods:

Some are available for booking in advance through Outlook. These typically accommodate between 4 - 6 people.

Individual Pods:

These are not available for advance booking. Instead, they can be reserved on the day by using the whiteboard located outside each pod.

Room numbering:

The meeting rooms are numbered as follows:

  • MW.1M1 (Lynne Cox Boardroom, 24 people)
  • MW.1M2A (Meeting Room 2A, 10 people)
  • MW.1M2B (Meeting Room 2B, 10 people)
  • MW.1M3A (Meeting Room 3A, 10 people)
  • MW.1M3B (Meeting Room 3B, 10 people)
  • MW.1M4 (Meeting Room 4, 10 people)
  • MW.1M5A (Meeting Room 5A, 10 people)
  • MW.1M5B (Meeting Room 5B, 10 people)
  • MW.1M6 (Meeting Room 6, 10 people)

MW.1M5A and MW.1M5B can be combined into a larger space with a capacity of 20 people. This can only be booked through the Workplace team.